• You are here:
  • Home /
  • Deposit data /
  • Deposit process
  • Deposit process

    This detailed description of the deposit process is available for your information, however, we will guide you through the process step-by-step.

    Contact us to get started

    …we will then discuss with you how your data can be transferred and how we will look after the data in the long-term. This happens before any data is handed over and is formally agreed in a document called a Service Agreement.

    We will advise you what you need to do to prepare, and when you need to do it. We'll agree key details including:

    • format of the data to be deposited
    • volume of data
    • documentation to be provided
    • access arrangements
    • target date and method of data transfer

    Data transfer

    On the agreed date you can simply hand your data and supporting documents to us via our data uploader facility available on our Data Catalogue. If your data is too large to transfer in this way, other transfer methods are available.

    Data storage

    Datasets are stored in a secure location and backed up on a regular basis. Our datasets are periodically subjected to review procedures to safeguard against deterioration.

    Supporting information, enabling users to re-use the dataset, are also stored securely and are easily accessed from the metadata record in the Data Catalogue.

    Data Citation

    On completion, we will issue a Digital Object Identifier (DOI) for the data, enabling accurate and reliable citation of the dataset itself  (See our DOI policy).

    Data access

    Data held by EIDC is discoverable via our Data Catalogue, and other federated catalogues, such as data.gov.uk and the EU INSPIRE portal. The data catalogue is kept up to date with UK and international standards (UK GEMINI and ISO 19115) and is complimented by a map viewer for visualising and evaluating data associated with View Services.

    To access data, users must first register for an account with the data catalogue. They can then place orders for data resources which are not under embargo simply by clicking the order link on the resource's entry in the data catalogue and agreeing to the licensing terms and conditions under which the dataset is being made available. All data can be provided "as is", and for some datasets users can select from a number of options, such as spatial or temporal clipping and conversion to different spatial projections and file formats.

    Additional services

    We can add value to datasets by providing additional services such as map view services to enable users to evaluate data without having to order a copy.