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Deposit Data

The EIDC (Environmental Information Data Centre) is a NERC (Natural Environment Research Council) data centre hosted by the Centre of Ecology & Hydrology (CEH); it holds data for the terrestrial and freshwater sciences.

Who Can Deposit?

Scientific researchers whose work is funded by NERC, or others whose research falls under the area of the terrestrial or freshwater sciences can deposit data to the EIDC providing that it is suitable.

Why Deposit?

Depositing your data to the EIDC ensures it will be stored securely and made available for the long-term.

How to Deposit

Offering and depositing your data to the EIDC are simple processes. We review all offers of data and guide you through the deposit process with a dedicated team of Data Centre Operatives. Please Contact Us to offer any data you think might be suitable for our collection.

1 DATA DEPOSIT

When you contact us we will assign a member of staff to guide you through the process. They will discuss with you how your data can be transferred and how we will look after the data in the long-term. This happens before the deposit takes place, and is formally agreed in a document called a Service Agreement.

Content & purpose of EIDC Service Agreement,  for use on EIDC webpage referring to EIDC Deposit process

We will tell you what you need to do in preparation, and by when.

We will agree with you:

  • file formats
  • volumes of data
  • documentation to be provided
  • access arrangements
  • target date and method of data transfer

 

2. DATA STORAGE

We assume responsibility for curation of the datasets we hold. This ensures that those datasets are discoverable and reusable in the long term. By curating data, we can ensure that:

2.1 Datasets are stored in a safe and secure facility.

Datasets are stored in a secure location and backed up on a regular basis. Our datasets are periodically subjected to review procedures to safeguard against deterioration. Whenever possible, data are made available in non-proprietary formats. This ensures their security both in terms of safekeeping and future-proofing datasets against formatting or other foreseeable changes.

2.2 Datasets are managed using a Data Inventory.

This provides an up-to date record of our data holdings, so we have a full and complete list of the data resources for which we are responsible.

2.3 Datasets remain reusable.

Supporting information are preserved alongside the data and easily accessed from the metadata record in the CEH Data Catalogue. This aids users in understanding the data resource and facilitates its reuse.

 

3. ACCESS AND DELIVERY

3.1 Discovery & evaluation

All data held by EIDC is discoverable through the CEH Data Catalogue accessed via the CEH Environmental Information Platform. The discovery catalogue is kept up to date with UK and European standards (UK GEMINI and INSPIRE) and is complimented by a map viewer for visualising and evaluating data. 

3.2 Access services

EIDC uses the CEH Data Catalogue's on-line ordering and file delivery system to provide data in a form most convenient to the prospective re-user. Data can be provided "as is", or transformed by spatial or temporal clipping, and on-the-fly conversion to selected spatial projections and data file formats.

3.3 Additional services

We can add value to datasets by providing additional services such as map view services. Some key datasets are required by European and/or UK law to have associated services. EIDC can deliver these through its defined infrastructure.

3.4 Dataset citation

We can issue a Digital Object Identifier (DOI)  to ingested datasets which meet certain criteria. This allows accurate and reliable citation of the dataset itself.

3.5 Limitations on Access and Use

Whenever data are shared there is potential for inadvertent misuse. EIDC data are always accompanied by appropriate information about access constraints (who may/may not access the data) and use limitations (the purposes to which the data may be put). Users who download data are requested to read and agree to a set of licence terms and conditions.